Wedding Event Coordinator

Reports to: Program Director
Position type: Part time, hourly (20-30 hpw)
Location: Retreat Farm – 45 Farmhouse Square, Brattleboro, VT 05301

OVERVIEW
Retreat Farm is an independent non-profit organization on a mission to connect people to the land and to one another. We’re seeking an outgoing, dynamic, and organized Wedding Event Coordinator to help welcome and execute up to 20 weddings on-site each year in our historic North Barn and on the grounds of Retreat Farm. The Coordinator will provide exceptional customer service, help execute seamless events, organize event details, and communicate these details to the Events Manager and Program Director.

The Coordinator will be a highly visible Retreat Farm ambassador responsible for wedding outreach and follow-through, ensuring a safe and welcoming guest experience, and providing logistical support to vendors and fellow Retreat Farm team members.

This is a part-time position. This position requires independent and collaborative work and is 20-30 hours per week.

DUTIES & RESPONSIBILITIES

• Provide exceptional customer service to renters and vendors
• Manage details and logistics for all weddings, including pre-event communication
• Work in collaboration with the Program Director and Events Manager to coordinate resources and schedule staff for each event
• Act as a Retreat Farm ambassador, communicating Retreat Farm’s mission, values, history, and impact to renters as appropriate
• Stay up to date on Retreat Farm events and programming
• Provide support to colleagues as needed and contribute insights into possible event improvements
• Manage wedding section of website in collaboration with the Director of Strategic Communications
• Coordinate wedding marketing (e.g., online presence, print collateral) with the Director of Strategic Communications and Program Director

THE IDEAL CANDIDATE:

• Brings event and/or wedding management or customer service experience
• Is energetic, collaborative, and friendly, with excellent communication skills
• Enjoys working with people in a fast-paced environment
• Demonstrates a commitment to Retreat Farm’s mission and values
• Is detail-oriented, highly organized, and able to multitask in a busy environment
• Is proficient in MS Office and Google Suite

BENEFITS:

$22-24/hr plus sick leave, paid time off, and eligibility for a retirement plan with 3% employer match

TO APPLY:

Please email a resume and cover letter expressing your interest in Retreat Farm to Jenny Crowell at jobs@retreatfarm.org. Applications without a cover letter will not be considered. Application review begins January 15, 2024, and will continue until the position is filled.

Retreat Farm is an Equal Opportunity Employer dedicated to diversity, equity, and inclusion. We believe diverse teams make the strongest teams and encourage qualified people of all backgrounds, identities, ages, and abilities to apply.

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ABOUT RETREAT FARM

Retreat Farm is an essential Vermont place where people of all ages come to learn, gather, and connect with the natural world through a variety of public programs. These programs, together with the forests, farmlands, trails, waterways, and historic barns and grounds of the Farm, are central to the health and life of the community.

Established in 1837, the original Retreat Farm was a working and therapeutic farm serving patients at the nearby Brattleboro Retreat. A prominent feature of the region for 180 years, the Farm today encompasses 500 acres of conserved forests, farmlands, trails, and waterways, and a historic eight-structure Farmstead. Retreat Farm sits adjacent to downtown Brattleboro, a gateway to Vermont and the geographic center of New England.

The nonprofit Retreat Farm, Ltd. was formed in 2015 to restore the lands and structures and establish a vibrant program of education, stewardship, and community gatherings. By connecting people to the land and one another, Retreat Farm is helping to ensure a healthy future for the region.

By creating a place that shares the joys of meaningful experiences in nature and cultural celebrations that bring people together, we are strengthening the physical health of individuals, the social bonds of families and communities, and the economic vitality of the region. In everything we do, we strive to create nourishing, authentic opportunities to learn, play, and grow — strengthening our community ties and fostering a deep appreciation of the land, farmers, and animals that nourish us. Learn more at retreatfarm.org.