Office Manager

Reports to: Deputy Director
Position type: Part-time, hourly
Location: Brattleboro, VT – Onsite

Retreat Farm, Ltd. seeks a highly organized Office Manager to help maintain and build and maintain the Farm’s administrative and operational systems. The Office Manager will be vital in Retreat Farm’s day-to-day operations. They will be responsible for overall office management, limited financial data management, and related reporting. Due to the interpersonal nature of this position, the Office Manager needs to be someone with excellent communication skills (verbal and written) who can be responsive to the needs of the organization and administrative team. The Office Manager also serves as a key connection point to the public and needs to be engaging, professional, and self-motivated.

The Office Manager reports to the Deputy Director and works closely with the Executive Director, Managing Director of Finance & Communications, and other management staff. This position is an FLSA non-exempt, part-time role (approximately 20 hours per week) at Retreat Farm. This position requires onsite presence and does not have remote/hybrid opportunities.

Reporting
The Office Manager reports to the Deputy Director and helps support the Executive Director, Managing Director of Communications & Finance, and other management staff as needed.

Responsibilities

• Greet visitors and answer the office phone, taking messages and distributing information appropriately
• Monitor and respond to the Retreat Farm general email accounts
• Develop systems to ensure the administrative office is organized and tidy
• Process mail daily
• Coordinate supply orders with the management team and ensure supplies are appropriately stocked and tracked
• Maintain CRM database (Salesforce), update contacts, and run reports as needed, working with the Administrative Coordinator to ensure accuracy of records and support data management
• Manage digital (Google Drive) and physical files, organizing, filing, and updating as new files are available. Responsibilities include ensuring documents related to internal policies and procedures are filed on time and appropriately (e.g., contracts and invoices)
• Ensure website and community calendars are up-to-date and accurate
• Provide direct support to the Deputy Director and Executive Director, including calendar management and meeting facilitation as requested
• Manage shared calendars and capture meeting minutes as needed
• Provide on-the-ground support for events and meetings as needed

The Ideal Candidate

• Demonstrates a commitment to Retreat Farm’s mission and values
• Brings broad office administration and data management experience
• Has meticulous attention to detail and responds quickly to the needs of the staff and the public
• Skillfully navigates Google Suite
• Skillfully navigates Salesforce, Mailchimp, or similar data and customer relationship management platforms
• Is a clear communicator who is collaborative, listens well, distills information, and makes thoughtful recommendations
• Is committed to helping build and contribute to a cohesive team

Benefits

$22-24/hr plus sick leave, paid time off, and eligibility for a retirement plan with a 3% employer match

ABOUT RETREAT FARM

Retreat Farm is an essential Vermont place where people of all ages come to learn, gather, and connect with the natural world through a variety of public programs. These programs, together with the forests, farmlands, trails, waterways, and historic barns and grounds of the Farm, are central to the health and life of the community.

Established in 1837, the original Retreat Farm was a working and therapeutic farm serving patients at the nearby Brattleboro Retreat. A prominent feature of the region for 180 years, the Farm today encompasses 500 acres of conserved forests, farmlands, trails, and waterways, and a historic eight-structure Farmstead. Retreat Farm sits adjacent to downtown Brattleboro, a gateway to Vermont and the geographic center of New England.

The nonprofit Retreat Farm, Ltd. was formed in 2015 to restore the lands and structures and establish a vibrant program of education, stewardship, and community gatherings. By connecting people to the land and one another, Retreat Farm is helping to ensure a healthy future for the region.

By creating a place that shares the joys of meaningful experiences in nature and cultural celebrations that bring people together, we are strengthening the physical health of individuals, the social bonds of families and communities, and the economic vitality of the region. In everything we do, we strive to create nourishing, authentic opportunities to learn, play, and grow — strengthening our community ties and fostering a deep appreciation of the land, farmers, and animals that nourish us. Learn more at retreatfarm.org.

To Apply
Send a resume and cover letter to jobs@retreatfarm.org with the subject line “Office Manager: [Last name].” Application review begins on January 22, 2024, and will remain open until the position is filled.

Retreat Farm is an Equal Opportunity Employer dedicated to diversity, equity, and inclusion. We believe diverse teams make the strongest teams and encourage qualified people of all backgrounds, identities, ages, and abilities to apply.