Finance & Operations Manager @ VBSR

Position: Permanent, Full-Time, Salaried, Exempt; Reports to Executive Director

Locations: Remote plus regular in-person business in Burlington, Vermont

Salary: $55,000 – 65,000, commensurate with experience

Benefits: Health and dental insurance; SIMPLE retirement plan contribution; Unlimited time off; $1000 Professional/Personal Development Stipend; Flexible schedule and remote work; Reimbursement for remote work expenses; Strong organizational culture supporting work-life balance

VBSR is a statewide, nonprofit business association with an enduring mission to leverage the power of business for positive social and environmental impact. Our diverse membership represents all sectors and geographic regions of Vermont - from sole proprietors to the largest employers in the state - all working toward a just, thriving, and transformative economy that works for all people and the planet.

For more than 30 years, VBSR has recognized that what is good for people, communities, and the environment is also good for business. From our beginnings as a small group of progressive businesses to today’s network of thousands, VBSR members have continued to prove themselves leaders, innovators, and influencers, with impact reaching far beyond the workplace: our members have shaped the Vermont brand, advanced leading-edge policy, and fueled the social responsibility movement.

VBSR’s Finance & Operations Manager plays an essential role in advancing our organization’s mission by managing our financial and operations systems. This position is responsible for VBSR’s bookkeeping, ensuring timely payment on our financial obligations, and supporting VBSR staff with being the most supported, effective, and efficient team possible, including HR benefits administration, operations support for virtual work, and managing contracted services.

Finance Management:

• Balance and maintain accurate ledgers and record all financial data.
• Produce and distribute all accounts receivable and accounts payable.
• Prepare bi-weekly payroll and coordinate payment with Assure Payroll.
• Receive, record and deposit cash, checks and vouchers; reconcile bank accounts.
• Coordinate with Membership Manager to maintain accuracy of membership database.
• Generate organizational, grant, and programmatic financial reports for staff and board.
• Prepare accountant for tax preparation and ensure timely/accurate reporting.
• Monitor income, cash flow, and expenditures in relation to projections and forecasts.
• Support Executive Director with strategic financial analysis and budgeting.

Operations Management:

• Administer benefits for VBSR staff, including enrollment paperwork and employee support.
• Update, document, and distribute board/employee policies; collect and record disclosures.
• Manage contracted and subscription services, including insurances, leases, and software.
• Manage inventory for VBSR office supplies and equipment, making purchases as needed.
• Manage and assess team tools and systems, making recommendations for improvement.
• Provide registration support for VBSR events, including onsite support for monthly events.
• Triage occasional phone inquiries to an internet-based office phone number.

Excellence in This Position Includes:

• Keeping VBSR’s financial and operations systems running smoothly and optimally.
• Creating financial reports and ledgers that are timely, accurate, and accessible to all staff.
• Continuous improvement of financial management and financial planning processes.
• Identifying opportunities to improve efficiency and effectiveness across the organization.
• Bringing a customer service mindset to internal and external communications.
• An environment where employees clearly understand VBSR’s finances, operations, employee benefits, and employee policies, and feel supported in exploring options.
• Be a positive contributor to VBSR Staff Team and team-wide efforts, including membership growth and organizational development.

Qualifications:

• Proficiency in Microsoft Office, with a high level of proficiency in Microsoft Excel
• Proficiency in QuickBooks or similar accounting software
• Experience with bookkeeping, accounting and/or financial management
• Commitment to a high level of customer service and a continuous improvement mindset
• Dedication to VBSR’s mission

Also Desirable:

• Experience with nonprofits

Physical Requirements:

• VBSR does not keep a physical office. Duties will primarily be performed remotely and in-person in locations in Vermont, including weekly commutes to our post office in Burlington and weekly commutes to any of the EastRise Credit Union branches in Vermont.
• VBSR provides standard office equipment (including a computer and printer) and supplies as well as reimbursement for remote work expenses (phone and internet).
• Evening work may occasionally be required in order to attend events.
• This position requires working with a computer for long periods of time.

How to Apply:

Please send your resume and cover letter – attention “Search Committee” – as pdf documents to search@vbsr.org. Applications will be reviewed upon receipt through Monday, October 7^th. Questions may be directed to search@vbsr.org.

Applicants who identify as women and non-binary, Black, Indigenous and People of Color, First- or Second-Generation American, individuals with disabilities, members of the LGBTQ+ community, veterans, justice-involved, or other historically marginalized and underrepresented identities are strongly encouraged to apply. A college degree is not required to be successful in this position.