Finance Coordinator @ Retreat Farm

Join us as we grow! Retreat Farm, Ltd. seeks a highly organized Finance Coordinator to help maintain and enhance the Farm’s financial and administrative systems. This role will serve as a critical connection point for the public, disseminating information across the organization.

As the hub of Retreat Farm finance and administration, the Finance Coordinator is responsible for critical financial information, data management, monthly reporting, and general office management duties. Due to the interpersonal nature of this position, the Finance Coordinator needs to be someone who can communicate effectively (verbal and written) with a wide variety of individuals and can be responsive to the needs of the Chief Financial Officer.


Finance

Monitor and respond to the Retreat Farm finance email account
Process receipts and invoices daily
Manage digital record keeping for receipts and accounts payable, ensuring accurate
Records for all financial transactions, including management of Bill.com
Process and code accounts payable and income every week
Perform monthly reconciliations with the CFO to ensure contracted bookkeepers have all documents needed


Database Management

Data entry into CRM and communications databases: Salesforce and Mailchimp
Management of Salesforce, Mailchimp, Zapier, Jotform, and other data management tools, including troubleshooting and refining systems in support of Retreat Farm goals.
Support the Chief Financial Officer, Development Director, and Executive Director by running reports to help inform decision-making.
Process monthly donor acknowledgment letters
Administrative & Operations

Greet visitors and answer the office phone, taking messages and distributing information appropriately
Monitor and respond to Retreat Farm general email accounts
Process mail daily
Coordinate supply orders with the management team and ensure supplies are appropriately stocked and tracked
Requirements:

Demonstrates a commitment to Retreat Farm’s mission and vision
Brings broad office administration and data management experience
Highly organized with a strong attention to detail
Skillfully navigates Google Suite
Skillfully navigates Salesforce, Mailchimp, Squarespace, or similar data, customer relationship management, and website platforms
Is a clear communicator who listens, distills information, and collaborates
Identifies problems and brings thoughtful recommendations to the administrative team for consideration
Is able to effectively manage multiple tasks and re-prioritize work as needed
Is able to work effectively in the absence of close supervision
Will seek support and clarity when needed
Is able to learn and retain instructions, policies, and procedures and continue to learn new skills to improve financial and office management
Is committed to helping build and contribute to a cohesive team
Work Environment:

Retreat Farm is a fast-paced and dynamic work environment. Candidates must be able to switch focus several times a day to address changing priorities while maintaining mental focus within an open office atmosphere with moderate noise levels and interruptions.

Physical Demands:

Ability to sit or stand for prolonged periods, climb stairs, occasionally walk over uneven terrain, and occasionally lift up to 25lbs.

Wage & Benefits:

$22-$26/hr plus paid time off; employer contributions to health, vision, and dental insurances (optional); eligibility for a retirement plan with employer match (optional); and discounts at the Retreat Farm Market.


This position is a FLSA non-exempt, full-time role (40 hours per week). Requires on-site presence and does not have remote/hybrid flexibility.

Reporting:

Reports to the Chief Financial Officer and supports Development Director and Executive Director as needed.

To Apply:

Send a resume and cover letter to jobs@retreatfarm.org with the subject line “Finance Coordinator: [Last name].” Applications will be reviewed on a rolling basis until the position is filled.

Retreat Farm is an Equal Opportunity Employer dedicated to diversity, equity, and inclusion. We believe diverse teams make the strongest team and encourage qualified people of all backgrounds, identities, ages, and abilities to apply.

Send a resume and cover letter to jobs@retreatfarm.org with the subject line “Finance Coordinator: [Last name].” Applications will be reviewed on a rolling basis until the position is filled.