NOFA Vermont

Winter Conference Assistant | Seasonal

Category: Non-profit

Location: Richmond, VT, USA

The Northeast Organic Farming Association of Vermont (NOFA-VT) is seeking a highly detail-oriented person to support and lead various aspects of the event planning and logistics for our Annual Winter Conference (details here: The Winter Conference Assistant will work as part of a planning team with NOFA-VT staff to execute a successful hybrid (in-person and online) event. This is a temporary, seasonal position starting in November and going into March for an estimated 225-275 total hours over that time period with less hours to begin with and increasing hours leading up to and during the conference on February 18-19, 2023.


Reports to: NOFA-VT’s Events & Engagement Coordinator


General Responsibilities

  • Attend planning meetings with NOFA-VT staff and conference planning team
  • Assist in coordinating details, especially the online/technology portion of the event, with conference venue (UVM); attend regular meetings with UVM event & tech staff
  • Coordinate food and menus – work with UVM catering, solicit food donations for snacks, coffee, hospitality table, lunch, end-of-day social, etc.
  • Coordinate logistics for various conference activities, such as film screening, seed swap, music performances, book signings, community art, raffle, and more
  • Help coordinate the content for the printed multi-page conference program for graphic designer on a tight timeline
  • Assist as needed with registration and ticket sales, including the online platform, troubleshooting, comp tickets, discounted registration, checking the conference email account
  • Liaise with NOFA-VT development, marketing and communications staff, and children’s programming coordinator for necessary details (sponsors, promotion, food, etc.)
  • Support volunteer coordination, tasks, and schedule
  • Assist with onsite logistics, such as staff scheduling, signs, set up, break down
  • Assist in wrapping up the conference via surveys, reports, and debrief meetings
  • Support other conference details as assigned



  • Highly detail-oriented and organized
  • Some prior event planning and organizing, small to large events (500+ people)
  • Public relations experience
  • Tech savvy, computer skills, Zoom, Google Suite 
  • Administrative support experience
  • Excellent written, oral, and interpersonal communication skills
  • Ability to work as a team member as well as independently with minimal supervision 
  • Handle multiple tasks at once and know what to prioritize
  • Ability to adapt to changing situations and think on the spot
  • Some knowledge of agriculture and organic farming in Vermont preferred


Event & Schedule Details

The Assistant must be available full-time the week(s) prior to the event and must be available to work during the event (including event set up 2/17/23 through onsite wrap up 2/19/23). The work hours are largely flexible outside of the conference event and other scheduled meetings. The Assistant may work from home with some office time required in Richmond, VT as well as time required at the conference location in Burlington, VT.


The anticipated pay is $21-$22 per hour.


To Apply

Please send a letter of interest, resume, and two references to with the subject: Winter Conference Assistant. The position will remain open until filled.



To Apply:

Please send a letter of interest, resume, and two references to with the subject: Winter Conference Assistant. The position will remain open until filled.