Green Mountain Transit

Senior Accounting Specialist | Full Time

Category: Accounting

Location: 101 Queen City Park Road Extension, South Burlington, VT, USA

Description and Essential Functions

Supports the Finance & Grants Departments accounts receivable functions and program billing/financial monitoring as well as performs activities necessary to oversee and process the organization’s payroll functions efficiently and accurately ensuring that pay is processed on time and in compliance with government regulations:

  • Prepares invoice deposits for the bank and enters rural deposits and urban ticket sale deposits into the accounting software
  • Facilitates urban fare media ticket inventory release and ordering.  Tracks inventory of fare media sale outlets
  • Participates in urban fare deposit counting
  • Monitors accounts receivable balances, print statements, and contact customers as necessary
  • Maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
  • Ensures accuracy and efficiency in processing payroll including new hires, terminations, and changes to pay rates
  • Prepares accounting transactions and documents related to payroll processing
  • Prepares and maintains accurate records and reports of payroll transactions
  • Maintains employee timecards and accruals
  • Processes voluntary and involuntary deduction reports and prepares or reviews check requests
  • Tracks payroll liability accounts
  • Coordinates with a third-party administrator for pension loans
  • Manages the Section 125 flexible spending plan
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices
  • Responsible for the calculation of the Authority’s transit rates by calculating and auditing service hours and maintaining the data in Great Plains
  • Supports the Authority’s demand response service programs (ADA, E&D, and Medicaid NEMT) through financial tracking, auditing of trip data, stakeholder and contractor billing, and assisting the Finance Director in program budget development
  • Performs other duties as assigned
  • Salary Range: $60,000 – $65,000

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.  Additional experience, as outlined below, may be substituted for the required education on a year-for-year basis.

Education and/or Experience: An Associate’s degree in Accounting or in a related field; a minimum of three (3) experience. A Certified Payroll Professional (CPP) designation is preferred. Years of experience in the Accounting and/or Payroll field may be substituted for education.

Essential Job Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Essential duties are performed with or without reasonable accommodations.

Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Proficient with payroll software. Strong verbal and written communication. Ability to multi-task and be flexible.  Ability to work and communicate effectively with a diverse population. Ability to work effectively in an environment with multiple competing priorities. Proficiency in Microsoft Office Suite, Google products, Microsoft Dynamic Great Plains, PowerFlex, and other software database systems. Ability to maintain a high level of confidentiality.

Work Conditions

Physical Requirements: The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. GMT provides reasonable accommodation to enable individuals with disabilities to perform essential functions.

Operates in a professional office environment; and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Frequent computer use and sitting are required. Ability to sit for long periods of time and work at a computer is required. Occasional lifting of up to 35 lbs., climbing stairs, and standing. Must be able to perform the essential functions of the job with or without reasonable accommodations.

GMT is committed to providing a workplace that includes people of diverse backgrounds and fully utilizes their talents to achieve its mission. GMT believes that an inclusive and diverse workplace culture enhances the performance of our organization and our ability to fulfill the agency’s mission.

GMT is an equal employment opportunities (EEO) employer to all employees and applicants for employment without regard to political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services. In addition to federal law requirements, GMT complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


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