Special Olympics Vermont

Program Coordinator | Full Time

Category: Non-profit

Location: South Burlington, VT, USA

Program Coordinator

SUPERVISOR: Director of Programs

POSITION: Full Time Exempt



The Program Coordinator plays a key supporting role on Special Olympics Vermont’s team. The primary responsibility of this role is to work closely with the Program Team and Events staff to provide administrative support behind the scenes and at events. Priorities for this role include but are not limited to, completing logistical elements of program team projects; answering questions from all key program volunteers; inputting event registration for athletes and coaches; recruiting, managing and overseeing volunteers on event days. This position requires both close collaboration and independent self-discipline to get the job done. We are seeking candidates with positive energy who want to be a part of a wonderful sports and health-based movement that advocates for inclusion of people with intellectual and developmental disabilities. The right candidate embraces “other duties as assigned” and seeks out opportunities to make a meaningful impact on the SOVT team.


Special Olympics Vermont is a dynamic non-profit providing services to children and adults with intellectual disabilities through a framework of programs, training and competitions. We believe deeply in the power of sport to advance inclusion. The organization has a small, fun, closely-knit staff. We often share a heavy workload, sometimes must meet tight timelines, and have evening and weekend events several times a year. Employees must demonstrate motivation and personal discipline, a commitment to working as a team, a desire to experience the joy of the Special Olympics mission, and a sense of humor.  Each SOVT staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules and roles.


  • Medical and Dental Insurance
  • HSA Employer Contribution
  • 401k Employer Match
  • Generous Combined Time Off and Paid Holidays
  • Disability, Life, ADD Insurance
  • Cell Phone Stipend
  • Mission-Driven Work
  • Fun, flexible Office Environment
  • Great Coworkers!


The Program Coordinator is responsible for:

  • Serving as the primary SOVT staff customer service contact for key school, youth, community-based program volunteers.
  • Athlete registration and divisioning for all games & competitions in the Games Management System.
  • Volunteer recruitment and registration for all fundraising events, games and competitions & manage volunteers on event day.
  • Soliciting budget relieving, in-kind donations for program related events.
  • Ensuring SOVT compliance with Special Olympics Inc. requirements in training, sports and competition to meet accreditation including coaches education and certification requirements.
  • Work with the Administrative & Operations Assistant to stay up to date on athlete, coach and program support forms and trainings.
  • Ensure games equipment and healthy athletes materials are in good working condition and useable for all competitions and healthy athletes screenings.
  • Assist in local & school communication content creation with program & engagement managers.
  • Support transition plan for athletes moving from Young Athlete to Unified Champion School to community programs.
  • Data Entry for Healthy Athletes; Execute post screening follow-up procedures.
  • Coordinating medical coverage for statewide events.


  • Bachelor’s degree preferred
  • Excellent written and oral communication skills
  • Ability to think outside the box and offer creative solutions
  • A team player, committed to proactive collaboration and idea sharing
  • Energy, enthusiasm, flexibility, creativity and a positive attitude
  • Genuine commitment to Special Olympics Vermont’s mission and vision



Include but are not limited to the following:

  • Long periods of standing, and moving around, especially while at events.
  • Work requires occasional nights, weekends, and travel. Travel by automobile to communities throughout VT for events and competitions is required. Employees must maintain a valid VT driver’s license and manage travel arrangements, including overnight accommodations.
  • Safe driving practices is required, including the wearing of seat belts. SOVT employees are expected to follow motor vehicle laws of each state in which they drive for business purposes, including laws prohibiting the use of cell phones while vehicle is being driven.
  • Every employee must be able to perform the duties and responsibilities of the position, without posing a threat to their own health and safety or that of other individuals.
  • Assist in loading and moving various materials, sometimes into personal vehicles or other vehicles as needed.

Interested candidates should send resume and cover letter to Rachel Hamm Vaughan – Director of Programs – rhamm@vtso.org.

SOVT is proud to be an equal opportunity employer.  We do not discriminate based on race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.


To Apply:

Interested candidates should send resume and cover letter to Rachel Hamm Vaughan – Director of Programs – rhamm@vtso.org.