Special Olympics Vermont
Operations Coordinator, Sports and Programs | Full Time
Location: South Burlington, VT, USA
Operations Coordinator, Sports and Programs
SUPERVISOR: Director of Programs
POSITION: Full Time, Salary
SPECIAL OLYMPICS VERMONT VISION
Driven by the power of sport, inclusion is at the heart of all that we do at Special Olympics Vermont. We strive to celebrate and promote unity and create a world where everyone belongs. We value and respect differences, backgrounds, and perspectives, and understand that greater diversity, equity, and inclusion make us stronger and more innovative to deliver better results as we work together in all communities.
The Operations Coordinator, Sports and Programs plays a key supporting role at Special Olympics Vermont, working closely with the Program Team to perform efficient and impactful work that provides opportunities for engagement and advancement of the mission. The primary responsibility of this role is to manage tasks with accuracy and a sense of urgency. The Operations Coordinator, Sports and Programs engages in on-going data management – entry, updating, reporting and communicating to support Special Olympics Vermont’s network of athletes, families, donors, volunteers, and staff. This role provides the scaffolding upon which much of the teams’ work relies. It is a sometimes fast-moving, occasionally monotonous, often interactive and alternately individual multi-tasking role for someone who is an adaptable, proactive problem solver. This role blends work that is behind-the-scenes with some opportunities for leadership. We seek someone who can see the big picture, then identify and implement the specific steps needed to achieve goals along the way.
Special Olympics Vermont is a fun, closely-knit and dynamic non-profit that provides a variety of opportunities to, and advocates for the inclusion of, people with intellectual disabilities. Employees must demonstrate personal discipline, self-motivation and a commitment to working as a team. Each staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules and roles. Employees treat everyone with dignity and respect. They are expected to engage in constructive, creative problem solving, as well as pro-actively foster communications in a collaborative and professional manner with all members of the Special Olympics Vermont community, including co-workers, volunteers, individual and corporate supporters, business vendors, and athletes.
- Medical and Dental Insurance
- HSA Employer Contribution
- 401k Employer Match
- Generous Combined Time Off and Paid Holidays
- Disability, Life, ADD Insurance
- Cell Phone Stipend
- Mission-Driven Work
- Fun, flexible Office Environment
- Great Coworkers!
ESSENTIAL DUTIES & RESPONSIBILITIES
The Operations Coordinator, Sports and Programs is responsible for managing day-to-day tasks that drive program implementation and delivery. This position will develop constructive, collaborative relationships with co-workers and members of the broader SOVT community to support others with both recurring as well as project-based organizational work. They will also identify opportunities to improve operations and implement collaboratively derived solutions, while maintaining excellent communication with teammates along the way.
The Operations Coordinator, Sports and Programs tasks include, but are not limited to:
- Leadership Support: Work in partnership and assist the Director of Programs and Leadership Team by completing administrative and operational duties as requested
- Take direction from, and offer suggestions to Director of Programs and other SOVT leaders in our collective effort of continuous improvement
- Serve as primary contact for support to constituents by managing main office phone line and email accounts
- Oversee documentation (paperwork) process:
- Program support: Work with Programs team to ensure that data in Games Management System is accurate and up to date
- Data entry of all athlete registration forms; volunteer, staff and Board of Directors forms
- Queue and follow up on background checks, including communicating with program coordinators and appropriate staff as needed
- Assist with basic reporting for grants
- Serve as Athletic Director:
- Manage all assigned traditional and unified sports competitions, and UCS programming, in accordance with the standards and rules of Special Olympics Incorporated and SOVT
- Participate as an active member of planning and running State Games and recruit, train, and direct volunteers for State Games.
- Initiate and maintain working relationships within the local sport professional community including local athletic departments (high school, college and professional).
- Recruit experienced and sports knowledgeable volunteers to serve as games directors for each regional competition, and manage capable, productive committees to assist with regional sports management and competitions.
- Serve as a resource and support for regional agencies, UCS, coaches and teachers with regard to training, competition and unified sports.
- Provide regular communication of activities and events within the region to agencies, UCS, coaches, teachers, families, volunteers and the State office.
- Serve as administrative support to Games Planning Committee
- Use knowledge of databases and statistics to help team members collect, report, and analyze data to inform strategic decision making.
- Attend meetings, public speaking events, workshops, seminars, clinics, conferences and program events and serve on committees and task forces as needed.
- Print, order, and organize any materials needed for events, presentations, competitions, and board or staff meetings
- Occasionally assist in identifying, hiring, and overseeing office interns and athletes
- Support Special Olympics Incorporated and Special Olympics Vermont fundraising projects, as directed.
- Promote the mission of Special Olympics Vermont
- Other duties as assigned
- Genuine passion for Special Olympics Vermont’s vision and mission – Inclusion through sport and fitness
- Experience in a professional work environment preferred
- Supportive team player committed to proactive, effective verbal and written communication, collaboration and idea sharing
- Exemplary emotional intelligence and interpersonal skills
- Outstanding executive function- organization; time and project management; ability to prioritize; attention to detail; capacity for strategic thinking
- Innovative thinker who offers workable solutions
- Respect for and professional management of confidential financial, personal identification, medical, and other sensitive information
- Experience with data entry and general administrative tasks
- Strong computer skills (MS Office, database software, online systems. Experience with CRM database and management highly desired)
- Energy, enthusiasm, flexibility, creativity and a positive attitude
- High School Diploma or GED; additional education preferred
Include but are not limited to the following:
- Long periods of sitting, standing, and moving around, depending on the day.
- Every employee must be able to perform the duties and responsibilities of the position without posing a threat to their own health and safety or that of other individuals.
- Assist in loading and moving various materials, around the office and a variety of event locations, sometimes into personal or other vehicles as needed.
- Work sometimes requires occasional nights, weekends and travel. Travel by automobile to communities throughout VT for events and competitions may be required. Employees must maintain a valid VT driver’s license. Employees manage their own travel within the applicable guidelines and policies of Special Olympics Vermont and are responsible for tracking and reporting reimbursable expenses.
- Safe driving by SOVT employees is required, including the wearing of seat belts. When driving for business purposes, SOVT employees are expected to follow motor vehicle laws of each state, including laws prohibiting the use of cell phones while driving.
EMPLOYMENT and DIVERSITY, EQUITY, AND INCLUSION at SPECIAL OLYMPICS VERMONT SOVT is proud to be an equal opportunity employer. We do not discriminate based on race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.
Special Olympics Vermont strives to create an organization that reflects our communities and where everyone feels empowered to do their best work. SOVT will not tolerate discrimination, harassment, or bullying. Anyone who does not comply with this policy and/or is found to have engaged in discrimination, harassment, or bullying will be subject to appropriate action, up to and including separation from the organization.
Deadline: September 17, 2022 12:00 am