Special Olympics Vermont

Health and Fitness Coordinator | Full Time

Category: Non-profit

Location: 16 GREGORY DR, Suite 2

Operations Coordinator: Health and Fitness

SUPERVISOR: Director of Programs

POSITION: Full Time, Salary

SOVT is expanding our team and is looking for enthusiastic team players to join us!



Driven by the power of sport, inclusion is at the heart of all that we do at Special Olympics Vermont. We strive to celebrate and promote unity and create a world where everyone belongs. We value and respect differences, backgrounds, and perspectives, and understand that greater diversity, equity, and inclusion make us stronger and more innovative to deliver better results as we work together in all communities.


The Operations Coordinator: Health and Fitness, will implement and expand Special Olympics Vermont’s (SOVT) programming and advance the organization’s mission to increase engagement in SOVT fitness programming and improve the health of SOVT athletes.


Special Olympics Vermont is a fun, closely-knit and dynamic non-profit that provides a variety of opportunities to, and advocates for the inclusion of, people with intellectual disabilities. Employees must demonstrate personal discipline, self-motivation, and a commitment to working as a team.  Each staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules, and roles. Employees treat everyone with dignity and respect. They are expected to engage in constructive, creative problem solving, as well as pro-actively foster communications in a collaborative and professional manner with all members of the Special Olympics Vermont community, including co-workers, volunteers, individual and corporate supporters, business vendors, and athletes.


  • Medical and Dental Insurance
  • Generous Combined Time Off and Paid Holidays
  • HSA Employer Contribution
  • Fun, Flexible Work Environment with Great Coworkers!
  • 401k Employer Match
  • Disability, Life, ADD Insurance
  • Cell Phone Stipend
  • Mission-Driven Work
  • Opportunity for Professional Growth


This role has the primary duty of program delivery and performs work that is fundamental to the operations of Special Olympics Vermont including, but not limited to, direct program creation and implementation, grant management, communications, and constituent relationship development. The Operations Coordinator: Health and Fitness will recruit and convene partners dedicated to expanding health access for people with intellectual disabilities (ID) and collaboratively build a culture and network of inclusive health providers. This position is associated with the Special Olympics Healthy Athletes program, which provides health assessments, education, services, and care at clinic events to Special Olympics athletes. Follow-up care is a growing element of this program. This role is broadly responsible for facilitating, tracking, and increasing access to follow-up care from Healthy Athletes events.

The ideal candidate will be comfortable in a role that blends project lead skills such as program planning, collaborative development, and partnership management, and with basic operational and logistical transactional responsibilities required to ensure plans are well executed.

The Operations Coordinator, Health and Fitness will work to learn, create, develop, and implement health and fitness programming. This includes the Special Olympics Health Impact grant as follows:

  • Expand Unified Fitness programming, grow statewide participation through SO Colleges, schools, and local programs
  • Lead creation and delivery of virtual opportunities focused on health and wellness including, but not limited to fitness, nutrition, self-care/mental health
  • Coordinate and oversee all aspects of the Healthy Athletes program including five current disciplines (Fun Fitness, Health Promotions, Healthy Hearing, Opening Eyes and Special Smiles) for the state of Vermont. Facilitate timelines and planning for wellness activities statewide.
  • Recruit and support health professionals as clinical directors for each modality.
  • Coordinate maintenance and ensure compliance of SOVT Healthy Athletes records including event information, hold harmless agreements, and Healthy Athletes System (HAS) forms.
  • Implement post screening follow-up procedures and distribute eyeglasses for athletes who are referred for further care by a healthcare professional at a SOVT Healthy Athletes event.
  • Convene partners in health access, education, and practice to advance strategies for improving health care delivery for our athletes and others with intellectual disabilities
  • Per guidance from Program Director, support grant implementation and reporting efforts for SOVT’s Healthy Communities pilot grant and grant application and proposal efforts for the Special Olympics International Healthy Communities grant
  • Track expenses and ensure expenses are within budget spending parameters, and complete basic grant reporting in a timely manner in coordination with Directors
  • Implement post screening follow-up procedures for athletes who are referred for further care by a health care professional at a SOVT Healthy Athletes events
  • Engage all partners in the planning and implementation of health programs including athletes to create inclusion, clear delineation of responsibilities, and effective coordination
  • Serve as Health and Fitness liaison to Programs, Agencies, and SOVT Health committee
  • Coordinate medical coverage for State competitions and maintain/inventory state office first aid kits
  • Organize SOVT demonstrations, exhibitions, special events, appearances, etc. and speak on behalf of SOVT as needed
  • Be a full part of our team! Contribute to the annual planning process, develop clear strategies and plans for reaching annual SOVT goals, and develop strategies to support SOVT’s strategic plan, annual priorities, and ongoing initiatives
  • Perform other duties as assigned by supervisor


  • Genuine passion for Special Olympics Vermont’s vision and mission – Inclusion through sport and fitness
  • Experience in a professional work environment preferred
  • Supportive team player committed to proactive, effective verbal and written communication, collaboration and idea sharing
  • Strong communication, interpersonal and influencing skills, including a demonstrated ability to build and maintain networks, provide advice, and communicate effectively on sensitive issues with professionally diverse range of stakeholders
  • Experience creating outcomes-oriented programming that is tied to clear objectives and performance measures, with demonstrated success in achieving those outcomes
  • Exemplary emotional intelligence and interpersonal skills
  • Outstanding executive function- organization; time and project management; ability to prioritize when managing multiple projects; attention to detail; capacity for strategic thinking
  • Innovative thinker who offers workable solutions
  • Respect for and professional management of confidential financial, personal identification, medical, and other sensitive information
  • Experience with data entry and general administrative tasks
  • Strong computer skills (MS Office, database software, online systems. Experience with CRM database and management highly desired)
  • Energy, enthusiasm, flexibility, creativity, a positive attitude, a growth mindset, and a fun sense of humor
  • High School Diploma or GED; additional education or experiential learning preferred


Include but are not limited to the following:

  • Long periods of sitting, standing, and moving around, depending on the day.
  • Every employee must be able to perform the duties and responsibilities of the position without posing a threat to their own health and safety or that of other individuals.
  • Assist in loading and moving various materials, around the office and a variety of event locations, sometimes into personal or other vehicles as needed.
  • Work sometimes requires occasional nights, weekends, and travel. Travel by automobile to communities throughout VT for events and competitions may be required. Employees must maintain a valid VT driver’s license. Employees manage their own travel within the applicable guidelines and policies of Special Olympics Vermont and are responsible for tracking and reporting reimbursable expenses.
  • Safe driving by SOVT employees is required, including the wearing of seat belts. When driving for business purposes, SOVT employees are expected to follow motor vehicle laws of each state, including laws prohibiting the use of cell phones while driving.


SOVT is proud to be an equal opportunity employer.  We do not discriminate based on race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.

Special Olympics Vermont strives to create an organization that reflects our communities and where everyone feels empowered to do their best work. SOVT will not tolerate discrimination, harassment, or bullying. Anyone who does not comply with this policy and/or is found to have engaged in discrimination, harassment, or bullying will be subject to appropriate action, up to and including separation from the organization.


To Apply:

Interested candidates should send resume and cover letter to Rachel Hamm Vaughan, Director of Programs – rhamm@vtso.org