University of Vermont

Event Administrative Support Coordinator | Full Time

Category: Hotel/Inn/Hospitality

Location: 55 Colchester Avenue, Burlington, VT, USA


Job Summary:

The Event Administrative Support Coordinator will provide coordination and administrative support for programs and events within the Grossman School of Business (GSB). Develop and track program budgets in collaboration with the Business Manager and faculty/staff assigned to each event. Oversee all contract agreements associated with programs and events, including bid evaluations, negotiations, final cost estimates, cost reconciliations, and special requests/arrangements. Oversee event supply inventory, including ordering, pickup, delivery, and restocking. Provide additional hands-on support at events, to include room setups, moving furniture, and other event setup and breakdown needs. Oversee student travel arrangements related to experiential programs. Coordinate site registrations and list/roster maintenance, generate surveys, and collect data. Coordinate, create and facilitate production of digital and physical event-related assets. Supervise event support student employees.

 

Minimum Qualifications:

Associate degree in business, hospitality or related field and one to three years of event, hospitality or other related experience required. Effective written, verbal, and interpersonal communication skills required. Strong attention to detail and organizational skills required. Demonstrated customer service, administrative, and operational support skills required. Proficiency in spreadsheet, database, and word-processing applications required. Proficiency with Internet resources required. Demonstrated ability to learn new methods and work independently or collaboratively with internal and external stakeholders. Demonstrated multicultural competence and a commitment to fostering an inclusive environment required.

 

Desirable Qualifications:

Experience in interacting with entrepreneurs, business owners, advisors, and educators desired. Experience with database management. Self-starter.

 

About UVM

Since 1791, the University of Vermont has worked to move humankind forward. Today, UVM is a Public Ivy and top 100 research university of a perfect size, large enough to offer a breadth of ideas, resources, and opportunities, yet small enough to enable close faculty-student mentorship across all levels of study, from bachelor’s to M.D. programs. Here, students’ educational experience and activities are enriched by our location — from the energy and innovation of Burlington to the forests, farms, and independent spirit of Vermont. UVM provides students endless ways to explore the world, challenge ideas, and dig in on the most pressing issues of our time.

The University is especially interested in candidates who can contribute to the diversity and excellence of the institution. Applicants are encouraged to include in their cover letter information about how they will further this goal.

For further information on this posting, or to apply with electronic application, resume, cover letter, and a list of references with contact information, follow this link: https://www.uvm.edu/business/career-opportunities-grossman-school-business. Tel: 802.656.3150. Review of applications begins immediately and will continue until suitable candidates are found.

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. Applications from women, veterans, individuals with disabilities and people from diverse racial, ethnic, and cultural backgrounds are encouraged.

Deadline:

To Apply:

For further information on this posting, or to apply with electronic application, resume, cover letter, and a list of references with contact information, follow this link: https://www.uvm.edu/business/career-opportunities-grossman-school-business. Tel: 802.656.3150. Review of applications begins immediately and will continue until suitable candidates are found.