Special Olympics Vermont

Director of Finance and Administration | Full Time

Category: Non-profit

Location: 16 Gregory Drive, South Burlington, VT, USA

Director of Finance and Administration

SUPERVISOR: President & CEO

POSITION: Full Time, Salary

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POSITION OVERVIEW

The Director of Finance and Administration plays the primary leadership role with respect to the management and oversight of Special Olympics Vermont finances. The person in this position works very closely with the President and CEO, as well as the Board Chair, Treasurer/Chair of the Finance Committee. The Director will obtain a thorough understanding of SOVT finances and maintain financial reporting and GAAP standards to ensure accurate and timely monthly and year end close, including related financial reports.

SOVT CULTURE

Special Olympics Vermont is a dynamic non-profit providing services to children and adults with intellectual disabilities through a framework of programs, training and competitions. We believe deeply in the power of sport to advance inclusion. The organization has a small, fun, closely-knit staff. We often share a heavy workload, sometimes meet tight timelines, and have evening and weekend events several times a year. Employees must demonstrate motivation and personal discipline, a commitment to working as a team, a desire to experience the joy of the Special Olympics mission, and a sense of humor.  Each SOVT staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules and roles.

BENEFITS

• Medical and Dental Insurance, 90% of the individual policy premium paid by SOVT
• Twenty (20) days of Combined Time Off, additional Paid Holidays and Winter Break
• HSA Employer Contribution
• Flexible and Supportive Work Environment
• 401k Employer Match
• Disability, Life, ADD Insurance
• Cell Phone Stipend
• Mission-Driven Work

ESSENTIAL DUTIES & RESPONSIBILITIES

The Director of Finance and Administration is responsible for all areas relating to financial management and reporting, responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. This position manages a multitude of accounting activities including accounts receivable, accounts payable, payroll and financial reporting, as well as the annual audit process. The role serves as a primary contact with the finance committee of the board of directors, auditors, contractors, sponsors, and program contacts.

FINANCE

• Serve as key member of office Leadership Team
• Lead the annual budget and planning process
• Follow, and as needed develop, essential financial internal controls, processes, systems, and reports for SOVT to track revenue and expenses
• Provide thoughtful and thorough financial analysis
• Oversee and prepare payroll through service and submit 401K contributions locations
• Conduct accurate AP/AR functions, including invoicing, payment, deposits, etc., and manage 3rd party relationships to ensure compliance with all reporting
• Oversee application, management, and reporting of grants, including federal, state, and foundation awards, in collaboration with Director of Programs
• Identify opportunities to reduce costs that do not impact quality of programming, as well as opportunities to increase scalable revenue
• Provide financial statements and support AP/AR for all local and school SOVT programs
• With the President & CEO, prepare periodic budget reviews with staff, Board Chair, Finance Committee (Chair), and full Board.
• Lead annual audit process, including field work, review of financial statements, 990 and additional external reporting.

ADMINISTRATION

• Prepare annual documentation related to staff benefits and payroll
• Distribute W2’s and 1099’s
• Oversee and facilitate technology functions of the organization
• Manage contracts with and prioritize the work of service providers
• Perform office administration functions
• Oversee safety, contracts, relationships, and procurement of office and cleaning supplies.

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Other duties may be assigned.

QUALIFICATIONS

• Genuine commitment to and passion for Special Olympics Vermont’s mission and vision

• BA/BS Majors in Finance, Accounting, Business or a related field preferred
• Strong budget building and management experience
• Innovative strategic thinker who offers analysis and workable solutions
• Knowledge of basic human resources functions
• Respect for and professional management of confidential financial, personal identification, medical, and other sensitive information

• Understanding of technology
• Strong computer skills – Quickbooks, MS Office, Excel, online platforms for payroll, banking, grant management, database software. Experience with CRM database and management highly desired
• Outstanding executive function – leadership; organization; time and project management; ability to prioritize; attention to detail; capacity for strategic thinking
• Strong interpersonal skills – verbal and written communication, emotional intelligence
• Energy, enthusiasm, flexibility, creativity, a positive attitude, and a good sense of humor
• Ability to remain calm, focused, and productive under stress

PHYSICAL DEMANDS

Include but are not limited to the following:

• Long periods of standing, and moving around, especially while at events.
• Work requires occasional nights, weekends and travel. Travel by automobile to communities throughout Vermont for events and competitions is required. Employees must maintain a valid Vermont driver’s license and manage travel arrangements, including overnight accommodations.
• Assist in loading and moving various materials, sometimes into personal vehicles or other vehicles as needed.
• The position requires considerable computer work and detailed reading of documents/contracts.

EMPLOYMENT and DIVERSITY, EQUITY, AND INCLUSION at SPECIAL OLYMPICS VERMONT

SOVT is proud to be an equal opportunity employer.  We do not discriminate based on race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.

Special Olympics Vermont strives to create an organization that reflects our communities and where everyone feels empowered to do their best work. SOVT will not tolerate discrimination, harassment, or bullying. Anyone who does not comply with this policy and/or is found to have engaged in discrimination, harassment, or bullying will be subject to appropriate action, up to and including separation from the organization.

Deadline: September 2, 2023 12:00 am

To Apply:

Interested candidates should send resume and cover letter to Sarah McCaffrey, President & CEO – smccaffrey@vtso.org.