Special Olympics Vermont
Director of Administration and Finance | Full Time
Location: South Burlington, VT, USA
The Director of Administration and Finance is responsible for all areas relating to financial management and reporting, responsible for developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position manages a multitude of accounting activities including accounts receivable, accounts payable, payroll and financial reporting. The Financial Manager leads the annual audit process, and serves as a primary contact with auditors, contractors, sponsors, program contacts. The Director will obtain a thorough understanding of SOVT finances and maintain financial reporting and GAAP standards (sometimes with assistance from the auditor and others) to ensure accurate and timely monthly and year end close, including related financial reports. The Financial Manager will work very closely with the President and CEO, as well as the Board Chair, Treasurer/Chair of the Finance Committee.
Special Olympics Vermont is a dynamic non-profit providing services to children and adults with intellectual disabilities through a framework of programs, training and competitions. We believe deeply in the power of sport to advance inclusion. The organization has a small, fun, closely-knit staff. We often share a heavy workload, sometimes have to meet tight timelines, and have evening and weekend events several times a year. Employees must demonstrate motivation and personal discipline, a commitment to working as a team, a desire to experience the joy of the Special Olympics mission, and a sense of humor. Each SOVT staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules and roles.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Serve as key member of office Leadership Team.
- Develop essential financial internal controls, processes, systems and reports for SOVT to track revenue and expenses. This will include developing reports for monthly, quarterly and annual review, as well as ad hoc reports for the staff, programs, President and Finance Committee. Preparation and reporting annual cash flow analysis is essential.
- Oversee and prepare payroll through service and submit 401K allocations.
- Lead the annual budget and planning process; work with President and CEO, and staff. Develop a timeline to ensure the budget process meets key deadlines. This may include presentation of the annual budget to the Finance Committee and Board for approval.
- Conduct accurate AP/AR functions, including invoicing, payment, deposits, etc., and manage 3rd party relationships to ensure compliance with all reporting and required documentation.
- Oversee financial implications of grants and reconcile with staff overseeing the same.
- Conduct ongoing analysis of financial statements and reports. Explore opportunities to reduce costs that do not impact quality of programming, or to increase scalable revenue.
- Provide financial statements and support AP/AR for all Local and School SOVT programs.
- With the President & CEO, prepare periodic budget reviews with staff, Board Chair, Finance Committee (Chair), and full Board.
- Lead annual audit process, including field work, review of financial statements, 990 and additional external reporting.
- Prepare annual documentation related to staff benefits and payroll. Prepare annual paperwork for year end discrimination testing and distribution of W2’s and 1099’s.
- Oversee IT. Serve as liaison with technology service provider; manage contract and prioritize work. Support data management. With CEO and staff, manage and maintain IT structure for optimum functionality.
- Manage office administration functions. Oversee safety, contract relationships, and procurement of office and cleaning supplies.
- Other duties as assigned
- BA/BS Majors in Finance, Accounting, or a related field preferred
- Strong budget building and management experience
- Entrepreneurial, self-starter with hands-on approach
- Experience in basic Human Resources functions preferred, not required
- Genuine commitment to Special Olympics Vermont’s mission and vision
DEMONSTRATED SKILL PROFICIENCY
- Proven computer and systems skills, especially Quickbooks, Microsoft Office, Excel, online platforms for payroll, banking, etc.
- Exceptional organizational and management skills
- Excellent interpersonal and both verbal and written communication skills
- Ability to remain calm, focused, and productive under stress
Include but are not limited to the following:
- Long periods of standing, and moving around, especially while at events.
- Work requires occasional travel by automobile (your own or others) to communities throughout VT for events and competitions. Employees must maintain a valid VT driver’s license and manage travel arrangements, including overnight accommodations.
- This requires attention to safe driving practices, including the wearing of seat belts. SOVT employees are expected to follow motor vehicle laws of each state in which they drive for business purposes, including laws prohibiting the use of cell phones while vehicle is being driven. The employee must be able to perform the duties and responsibilities of the position without posing a direct threat to his or her health and safety or the health and safety of other individuals in the workplace.
- Assist in loading and moving various materials, sometimes into personal vehicles or other vehicles as needed.
- Good vision is required for reading a variety of documents and for computer work.
Deadline: September 7, 2020 12:00 am
Interested candidates should send resume and cover letter to Missy Siner Shea, President & CEO – firstname.lastname@example.org