Shelburne Farms
Development Associate | Full Time
Category: Non-profit
Location: 1611 Harbor Road, Shelburne, VT, USA
- Position Title: Development Associate
- Supervisor: Development Operations & Database Manager
- Employee Status: Year-Round, Full-Time, Hourly Non-Exempt
- Work Schedule: Monday through Friday, 8:30am-5:00pm
- Location: On site (Shelburne, VT)
- Pay Range: $18-$20 per hour
Who We Are
Shelburne Farms is an education nonprofit on a mission to inspire and cultivate learning for a sustainable future. We offer transformative learning experiences to help educators and students create a better world. Our home campus is a 1,400-acre working farm located on the traditional, unceded homelands—Ndakinna—of the Winooskik band of the Abenaki.
What We Do
Engage youth and people of all ages in learning experiences that inspire them to build just, diverse, resilient, caring communities.
Steward our working lands and heritage buildings as we embody values of place and community through caring for and sharing our natural, agricultural, cultural, and human resources.
Collaborate with educators and other local, national, and international partners to advance education for sustainability worldwide
Commitment to Justice, Equity, Diversity & Inclusion
Shelburne Farms recognizes that justice, equity, and access are central to sustainability. We are committed to translating these values into action across the organization by improving equitable outcomes in our culture, programs, and services. Shelburne Farms is working to create experiences of belonging for all, including BIPOC, LGBTQ+ communities, people with disabilities, and people of all economic realities. We are passionate about building and sustaining a diverse and welcoming working and learning environment for all program participants, guests, and staff.
Who We’re Looking for
This position directly contributes to Shelburne Farms’ mission to inspire and cultivate learning for a sustainable future by providing administrative support to the entire Development Team. As a nonprofit, Shelburne Farms raises funds to support annual operations, special projects related to our education programs, capital projects, and the endowment. This position supports all of these initiatives and works extensively with the Raiser’s Edge/NXT database and Excel spreadsheets, maintains integrity of donor records and database, supports gift entry, participates in monthly membership mailings, and assists with event coordination.
What You’ll Do
Membership
- Gift entry supporting Membership Coordinator
- Generate appropriate donor acknowledgements and membership cards supporting Membership Coordinator
- Maintain digital and paper donor files
- Answer membership calls and help manage and respond to donor emails
- Process and send monthly membership renewals
- Maintain inventory of development printed materials
Campaign Related
- Maintain and manage campaign marketing materials and inventory
- Support steering committee and donor meetings
- Enter prospect information in the database
Donor Relations Support
- Enter contact notes and actions in Raiser’s Edge and update and maintain orderly constituent records
- Maintain matching gift company approval information supporting Membership Coordinator
- Run donor lists for visits, reports, and prospect pool reviews
- Support donor communications via phone and support monitoring of the Advancement inbox
- Create prospect profiles and or briefings
Development Events
- Event coordination, including preparing and organizing event materials such as name tags, displays, sign in sheets, host briefings, food and beverage, etc.
- Generate invitation mailing lists and track event RSVPs and invitation responses
- Print, collate and send invitations that are managed in house
General Administrative
- Excel spreadsheet cleanup in preparation for import to database or mail merge, knowledge of excel formulas is an asset for these projects
- Support reception with incoming phone calls
- Support a continuous effort to build and sustain a diverse and welcoming working and learning environment for all program participants, guests, and staff.
Core Qualifications
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
- Inspired by the Farm’s mission, vision, core values and strategic plan
- Commitment to fostering a culturally aware learning community, open to multiple perspectives or commitment to the values of justice, equity, diversity and inclusion
- Two years or more of administrative support experience in a fast-paced office environment preferred
- Proficient in Microsoft Office Suite and Google Suite, with specific experience in Excel and Google Sheets
- Attention to detail, highly accurate and organized
- Commitment to maintaining database integrity and constituent record health
- Must be able to manage multiple projects with competing priorities
- Proactive self-starter requiring minimal supervision, but also works well on a team
- Excellent verbal and written communication skills
- Strong interpersonal and relationship-building skills, flexibility, resilience, and a positive attitude
- Demonstration of good judgment, professionalism and discretion to handle confidential information.
- Available to work occasional weekends and evenings
Additional Valued Qualifications
- Preferred knowledge and experience with Blackbaud Raiser’s Edge and NXT
- Preferred knowledge and experience with Microsoft Office mail merge functionality
- Preferred experience with data entry
Work Environment & Physical Demands
- Able to work in close quarters in an open, busy office environment with no air conditioning
- Able to sit at a desk for most hours of the work day
- This position involves occasionally lifting 25 pound boxes of office supplies, moving to storage rooms, carrying items up and down stairs.
- The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Benefits
- Medical coverage with a Health Reimbursement Account, dental and vision coverage, a Flexible Spending Account for medical and dependent care expenses, company paid long term disability, a 401(k) with the potential for company match and paid time off and sick pay.
- Discounts on farm products and services.
- CSA Farm Share.
To Apply
Please submit a resume and response to the questions listed below to our hiring team at jobs@shelburnefarms.org with “Development Associate” in the subject line.
All submissions will be acknowledged and are confidential.
- Tell us about a previous role or task that involved managing data or one that has allowed you to develop skills to prepare you for this role.
- After reading about Shelburne Farms and our Equity statement, briefly address how your experiences, values, and/or efforts demonstrate your commitment to the values of diversity, justice, and equity?
- How did you hear about the position?
Shelburne Farms is an Equal Employment Opportunity Employer. Candidates with diverse backgrounds and lived experiences are strongly encouraged to apply. The duties and responsibilities described herein are not intended to be a complete and comprehensive list; additional tasks may be assigned to this position from time to time, and the scope of the position may change based on operational demands.
Deadline:
To Apply:
Please submit a resume and response to the questions listed below to our hiring team at jobs@shelburnefarms.org with “Development Associate” in the subject line.
All submissions will be acknowledged and are confidential.
- Tell us about a previous role or task that involved managing data or one that has allowed you to develop skills to prepare you for this role.
- After reading about Shelburne Farms and our Equity statement, briefly address how your experiences, values, and/or efforts demonstrate your commitment to the values of diversity, justice, and equity?
- How did you hear about the position?
