Special Olympics Vermont

Communications and Development Coordinator | Full Time

Category: Non-profit

Location: 16 GREGORY DR, Suite 2

Operations Coordinator: Communications and Development

SUPERVISOR: Director of Communications, Marketing and Public Affairs

POSITION: Full Time, Salary

SOVT is expanding our team and is looking for enthusiastic team players to join us!



Driven by the power of sport, inclusion is at the heart of all that we do at Special Olympics Vermont. We strive to celebrate and promote unity and create a world where everyone belongs. We value and respect differences, backgrounds, and perspectives, and understand that greater diversity, equity, and inclusion make us stronger and more innovative to deliver better results as we work together in all communities.


The Operations Coordinator, Communications and Development plays a key supporting role at Special Olympics Vermont, working closely with the Advancement Team to perform efficient and impactful work that provides opportunities for engagement and advancement of the mission.

This role coordinates key communications and fundraising efforts for the operation of Special Olympics Vermont. This position will develop constructive, collaborative relationships with co-workers and members of the broader SOVT community, especially corporate and individual donors, to support others with both recurring as well as project-based fundraising work. They will also identify opportunities to improve operations and implement collaboratively derived solutions, while maintaining excellent communication with teammates along the way.


Special Olympics Vermont is a fun, closely-knit and dynamic non-profit that provides a variety of opportunities to, and advocates for the inclusion of, people with intellectual disabilities. Employees must demonstrate personal discipline, self-motivation, and a commitment to working as a team.  Each staff member is expected to demonstrate strong interpersonal skills, professionalism, attention to detail and flexibility in assignments, tasks, schedules, and roles. Employees treat everyone with dignity and respect. They are expected to engage in constructive, creative problem solving, as well as pro-actively foster communications in a collaborative and professional manner with all members of the Special Olympics Vermont community, including co-workers, volunteers, individual and corporate supporters, business vendors, and athletes.


  • Medical and Dental Insurance
  • Generous Combined Time Off and Paid Holidays
  • HSA Employer Contribution
  • Fun, Flexible Work Environment with Great Coworkers!
  • 401k Employer Match
  • Disability, Life, ADD Insurance
  • Cell Phone Stipend
  • Mission-Driven Work
  • Opportunity for Professional Growth


The Operations Coordinator, Communications and Development is responsible for coordinating day-to-day tasks that drive the organization’s ability to raise money. The primary responsibility of this role is to manage assigned communication tasks with accuracy and a sense of urgency.

The Operations Coordinator, Communication and Development tasks include, but are not limited to:


  • Support the communications and marketing strategies for the following development and programmatic activities (included, but not limited to):
    • Fundraising Events (Penguin Plunge, SOVT Benefit Golf Tournaments, Law Enforcement Torch Run)
    • Appeals and Campaigns (Individual Donors, Board of Directors, Corporate Partners, End of Year Giving, Solid Gold)
    • Programming and Competitions (Summer Games, Winter Games, Fall Games, Holiday Games, Unified Champion Schools, Young Athletes, Virtual Opportunities)
    • Special Olympics North America Marketing Campaigns
  • Execute social media and website campaigns and updates, as determined by the Director of Communications, Marketing and Public Affairs. Manage all Special Olympics Vermont and Special Olympics Unified social media accounts and websites.
  • Create engaging content such as videos, photos, and graphics to support social media, website, email, and newsletters
  • Identify opportunities and oversee work for student and athlete interns, and other volunteer groups
  • Work in partnership, take direction from and assist the Director of Communications, Marketing, and Public Affairs and the Leadership Team by completing administrative and operational duties as requested
  • Promote the mission of Special Olympics Vermont


  • Working closely with the Director of Development, support a stewardship program aimed at cultivating deeper ties with current and potential individual donors; implement targeted strategies to identify, cultivate, involve, and solicit individuals and foundations to financially support SOVT
  • Assist in donor and sale cycle including, but not limited to:
    • data pulling
    • sponsor proposal creation and editing
    • donor communications and campaigns
    • invoicing
    • updating donor information
    • manage mail including processing checks
    • inputting donations into donor database
    • printing and sending thank you notes
  • Assist Director of Development with reporting to Special Olympics North America
  • Print, order, and organize any materials needed for events and presentations
  • Attend meetings, public speaking events, workshops, seminars, clinics, conferences, and program events and serve on committees and task forces as needed
  • Other duties as assigned


  • Genuine passion for Special Olympics Vermont’s vision and mission – Inclusion through sport and fitness
  • Experience in a professional work environment preferred
  • Supportive team player committed to proactive, effective verbal and written communication, collaboration and idea sharing
  • Exemplary emotional intelligence and interpersonal skills
  • Outstanding executive function- organization; time and project management; ability to prioritize; attention to detail; capacity for strategic thinking
  • Innovative thinker who offers workable solutions
  • Respect for and professional management of confidential financial, personal identification, medical, and other sensitive information
  • Experience with data entry and general administrative tasks
  • Experience in Adobe Creative Suite and Wix (or similar website host) preferred
  • Experience in social media management
  • Experience in creating, editing and publishing video
  • Strong computer skills (MS Office, database software, online systems. Experience with CRM database and management highly desired)
  • Energy, enthusiasm, flexibility, creativity, positive attitude, growth mindset, and fun sense of humor
  • High School Diploma or GED; additional education or experiential learning preferred


Include but are not limited to the following:

  • Long periods of sitting, standing, and moving around, depending on the day.
  • Every employee must be able to perform the duties and responsibilities of the position without posing a threat to their own health and safety or that of other individuals.
  • Assist in loading and moving various materials, around the office and a variety of event locations, sometimes into personal or other vehicles as needed.
  • Work sometimes requires occasional nights, weekends, and travel. Travel by automobile to communities throughout VT for events and competitions may be required. Employees must maintain a valid VT driver’s license. Employees manage their own travel within the applicable guidelines and policies of Special Olympics Vermont and are responsible for tracking and reporting reimbursable expenses.
  • Safe driving by SOVT employees is required, including the wearing of seat belts. When driving for business purposes, SOVT employees are expected to follow motor vehicle laws of each state, including laws prohibiting the use of cell phones while driving.


SOVT is proud to be an equal opportunity employer.  We do not discriminate based on race, color, religion, sex, gender identity or expression, national origin, political affiliation, sexual orientation, marital status, disability, neurodiversity, age, parental status, socio-economic background, military service, or any other characteristic or status protected by applicable law.

Special Olympics Vermont strives to create an organization that reflects our communities and where everyone feels empowered to do their best work. SOVT will not tolerate discrimination, harassment, or bullying. Anyone who does not comply with this policy and/or is found to have engaged in discrimination, harassment, or bullying will be subject to appropriate action, up to and including separation from the organization.


To Apply:

Interested candidates should send resume and cover letter to Kelsey Conway, Director of Communications, Marketing and Public Affairs – kconway@vtso.org.