Local Motion Inc.

Bookkeeper | Full Time

Category: Accounting

Location: 1 Steele Street, Burlington, VT, USA


Local Motion is a statewide Vermont not-for-profit 501(c)(3) organization committed to making it safe, accessible, and fun for everyone to bike, walk, and roll in Vermont.

POSITION OVERVIEW

The bookkeeper is a member of the finance team and is responsible for processing financial transactions, including accounts receivable, accounts payable, and semi-monthly payroll, and works closely with the finance manager on an ongoing basis to maintain efficient financial systems. The bookkeeper is responsible for compiling and processing monthly grant billings and works with the grant managers to assure accuracy and compliance with grant requirements.

RESPONSIBILITIES

Duties include, but are not limited to:

  • Accounts Receivable. Responsible for the collection and processing of revenue, including timely recording of cash, checks, and credit card transactions, and generating invoices, assuring timely collection thereof. Responsible for recording all transactions in QuickBooks and in the donor software as well as the various online portals. Communicates with customers on a regular basis.
  • Accounts Payable. Responsible for entering all payables into Quickbooks and obtaining proper approvals from management. Works with the finance manager to assure prompt vendor payments on a weekly basis. Serves as the main contact for the company credit card, providing the necessary support to complete timely purchases. Communicates with vendors as needed.
  • Payroll preparation and processing. Processes the semi-monthly payroll, including making journal entries in Quickbooks. Assists the finance manager with maintaining and updating the timekeeping software with employee and job tracking changes.
  • Monthly Reconciliations, Reporting, and Grant Billing. Handles the monthly bank account reconciliations as well as reconciliations for various program revenue and expense streams, such as the Bike Ferry and the Trailside Center. Assembles and submits grant billings to grant agencies and assists the finance manager with other reporting and accounting tasks as requested.
  • Support for HR Functions. Provides support for HR functions, making sure the necessary paperwork is properly completed and filed, including the I-9 forms, and making sure employee information is up to date.
  • General office duties. Performs general administrative duties such as ordering supplies, distributing mail, year-end 1099’s, coordinating certificates of insurance, and answering general office questions.

QUALIFICATIONS:

  • At least 3 years’ experience in non-profit bookkeeping
  • Proficiency with Quickbooks, PayPal, Microsoft Excel, and other cloud-based POS systems
  • Payroll processing experience a plus
  • Reliable and trustworthy; ability to show sensitivity to confidential matters
  • Excellent organizational and communication skills, with attention for detail and accuracy
  • Ability to multitask, prioritize, and meet deadlines
  • Ability to stay focused in a shared office space
  • Ability to work independently and in a team environment

Deadline:

To Apply:

Send cover letter and resume to jobs@localmotion.org.