United Way of Northwest Vermont

Administrative & Communications Coordinator | Full Time

Category: Non-profit

Location: 412 Farrell Street, South Burlington, VT, USA

POSITION TITLE: Administrative & Communications Coordinator

EMPLOYMENT TYPE: Full Time, Non-Exempt. Hybrid work schedule (In-office and remote work access)


REPORTS TO: Director of the Mental Health Initiative

SALARY RANGE: $40,000 – $45,000


The Administrative & Communications Coordinator is a grant funded position that performs the clerical, communications and administrative support functions for United Way of Northwest Vermont’s Mental Health Initiative. The primary focus of this role is the coordination of all routine program operations and the support of stakeholder outreach and communication.


The primary responsibilities of this position include, but are not limited to:

Administrative Functions:

  • Day–to–day coordination of all program operations including planning, research, administration, budgeting, scheduling, and reporting.
  • Provide administrative support to the program director and working groups as needed. Including scheduling meetings, disseminating meeting agendas and materials, taking notes and taking and distributing meeting minutes.
  • Maintain database by entering new and updated records, ensuring the accuracy of 300+ program contacts. Generates reports, specific data requests, and other materials for internal and external reporting purposes.
  • Create, manage and maintain organizational systems, including digital file systems.

Communications Functions:

  • Help build relationships with community partners to foster participation in the Mental Health Initiative.
  • Draft and maintain a schedule of regular communication targeting various audiences.
  • Create print collateral, one-pagers, slide decks, and other materials as needed for the program.
  • Develop and execute regular eNewsletters and other online communications including webpage updates and social media content in collaboration with Director of Marketing and Communications.
  • Work collaboratively with Director of Marketing and Communications to align Mental Health Initiative communications with United Way of Northwest Vermont’s organization-wide marketing strategy and brand.


There are no direct supervisory responsibilities.


High level of confidentiality and discretion needed with access to, but not limited to, donor data, and company information marked as confidential.


Applicants should have a minimum of two years of demonstrated experience in clerical administration and familiarity with content creation and management. Education will be considered in lieu of experience.

  • Well-organized and detail-oriented with time management and project management skills.
  • Strong communicator with excellent listening and effective speaking skills. Ability to write and speak to various audiences.
  • Proficiency in content management, experience working with databases, knowledge of Microsoft Office products, and familiarity with Microsoft Teams and Zoom.

Deadline: March 18, 2022 12:00 am

To Apply:

Join one of the Best Places to Work in Vermont. United Way of Northwest Vermont is looking to expand administrative and communications support for its new Mental Health Initiative. This critical program is bringing together stakeholders across our region to improve Vermonters’ timely access to appropriate mental health services. The primary focus of this new role is the coordination of all routine program operations and the support of stakeholder outreach & communication.

In this role, you will:

  • Provide day–to–day coordination of program operations.
  • Maintain program database.
  • Draft and maintain a communications schedule targeting various audiences.
  • Create print collateral, one-pagers, and slide decks.

United Way of Northwest Vermont employees enjoy a range of excellent benefits, including health, dental, and vision insurance, a generous paid vacation policy, 11 paid holidays, 403(b) contributions, a robust wellness program, and much more. Interested candidates may visit www.unitedwaynwvt.org for more information. To apply, candidates should send via e-mail a resume and cover letter by 03/18/2022 to: hiring@unitedwaynwvt.org